How to Organise your Photos and Keep your Zen

How to Organise your Photos and Keep your Zen
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Photography is fun, but organising photos is not very pleasing. Being a content developer, you might be looking for the right guide to organise your photos and keep your Zen but failed. What a hassle!

If this is your concern, it will no longer be an issue. You are on the right page, and your destination is a few minutes away. This article is a step-by-step guide to help you stay productive at work by organising your photos and maintaining your Zen simultaneously. 


You are very concerned about your photos. You want to store them forever. You often insert your memory cards into the laptops or computers and transfer data to them. But this is a tedious process. After a lot of effort, your photos are still not safe. Sudden window crashes, viruses, or other technical problems may result in your data loss.

When you want to look back into our past and find our photos, you cannot. It's like a nightmare to some people. But this is because you are not adopting the right path to get it done. Don't worry; there is a way to do it. Let us help you and begin the solution.

How to Organize your Photos and Keep Your Zen?

There are a few simple steps you can take to solve your issue. Do as directed and reach your destination:

1. Identify the objective behind it:

Organising photos is a long process, including gathering, sorting, and possibly tossing photos. Before that, you need to find the purpose behind it.

2. Reason for Organizing:

First, answer Why do you want to do this? The reason may be anything but strong enough to continue. You may want to improve your access to the specific photo by organising it, or you don't want to lose them. It will help you in the process by setting the priority order. You can understand where to start and how to begin.

3. Importance of Photos:

The second important reason to find is Why do you need these photos? Do you need them for editing, your blog, clients' demand, or your data? This will help you to categorise your photos and organise them easily. You can easily configure file names and folder titles. Write all your responses on a notepad or a paper for later implementation. It helps and is the better way to avoid any hassle.

But if you cannot categorise them yourself, here's some advice. Get through your photos, delete all unnecessary ones, and then separate them based on their appearance. You can separate landscape, personal photos, and writing. It will help you to organise further.

4. Compile your photos in one device:

After finding your objective behind organising your photos, you can start doing it. First, you need to collect all your photos from different devices into one device. You need to know where your photos can be for gathering them. They can be in SD cards, old or new, Hard discs, USBs, old or new, Laptops, or Personal computers. 

5. Difficult Step:

It's a long and tedious process but doesn't be lazy. Muster up your courage and collect every photo. Do this with special care so you may not need to repeat the procedure. Now that you have collected all the pictures, you know what images you have. This step will help you make a vision of them in the future.

6. Make a Backup:

Backups are always important before making any considerable changes. Making Backups will highly reduce your risk of losing any data during processing. They will also help you to restore the original image if you don't like the changes. 

There are many ways to make a backup. Some of them are listed below:

7. Using a hard drive:

You can use a hard drive like a hard disc or portable devices like a floppy or USB to make a backup. Drag every single photo in it, and it is done.

8. Select an Online Cloud Backup Service:

It is the most effective way adopted by smartphone users. The best option is well-known cloud services such as Apple iCloud, Amazons Prime Photos, and Google Photos. Cloud service is more convenient than the first one because it offers a unique feature, i.e., automatic backups. Google Photos are the best choice for backup. It provides unlimited photo storage space for free with automatic backups. 

9. Backup for prints and negatives:

You may also have a collection of photos in the form of prints and negatives. How can you make a backup of these photos? It may be a real problem, but there's a solution.

You need to digitise these photos. An easy way to do it is by using an all-in-one printer, but if you don't have one. You can also use several scanning services, such as Google's PhotoScan mobile app.  

10. Select a storage location:

After making backups, you can organise your photos and keep your Zen. The next step is to decide whether you want to manage your photos on a local device or a cloud. If you cannot choose between them, let us help you:

11. Need of Access:

First, you need to know the need for access. If it's your photos and you want to keep them private, then local storage can be a good option. Having local storage will protect your pictures from viruses and hackers. You and your family can access it without internet service by opening the folder.

On the other hand, cloud storage is the best option if you work in a team, and these photos are equally important to all members. It will help all the members to access it easily. This step will improve performance and reduces time and effort.

12. Amount of Required Space:

The following vital point is the capacity of the storage you require. Photos take a lot of storage. Calculate your budget and compare the pricing of these two methods. Estimate how much storage you need today and in the next few years to make it more reliable. Check which service is ideal for you, whether it's cheaper to store it locally or a cloud service charges you less. This step will help you to select a storage device.

13. Choose, build, and maintain a system:

You have made all the primary steps, and now it's time to choose an organising system that works best for you. This step will involve the following steps:

14. Naming your photos as a professional:

Naming a photo can be very creative. You can do it however you like. However, storage location and metadata automatically added to your photos can play a significant role. Professionals adopt a specific manner of naming their photos.

Photo number number/Subject/Location/Date

Professional photographers consider some essential points while naming that will help them locate that specific photo quickly. The device automatically gives a number when you have collected all the images on one device. 

First, put the photo number, then gives a subject. The subject can be anything client's name, an area where it is taken, or the event when it has taken. Then write the file location where it is present and the last date when it is taken to sort them periodically.

1. Filing your photos as a Professional:

The next important step is filing. You should use a digital system for filing while renaming your photos. Make folders to drop photographs. The filing system type is entirely up to you. You can choose according to your needs. We can help you by providing a few samples of the filing system:


You can file your photos based on years in ascending or descending order. First, mention the Event type occur in that year and then the photo type (EVENT TYPE/PHOTO TYPE). E.g., Independence Day, College friends.


Organising your professional work photos allows you to assort them according to your clients. First, mention the photo number, client name, file location, and capture date. 

If you assemble your photos according to years and events, they will be easy to update. This way, you can easily manage your portfolio and meet your client's needs.

2. Tagging your Photos as a Professional:

Tagging can help you to identify your images quickly. You can tag a photo by giving them a phrase in which you can describe what you see in the picture. Like if you tag an image as David's car and later need a photo of your client's car that you took four years back is possible. A fast database can easily search for David's car.

3. Easy Way of Tagging:

Tagging is helpful but is not an easy process. You need to observe every single image to tag them. This procedure can be long and tedious, depending on the demand. Manual tagging is not a good option as it is a time-consuming and slow process. But you can use software like Wordroom to automatically analyse and tag an image.

4. Second Back up:

It's Always better to have a backup, regardless of where you decide to keep your primary photo storage space. Because anything can happen, including technology failure, home fires, and other unforeseen events, it is always better to be safe than sorry.

5. Method of Backup:

When you have made your desired changes, it's time to protect your data. After organising, you need to protect your data. For that, you can make different backups, as mentioned above. You can store photos using a hard disc, USB, or cloud service.

6. Schedule your Backup:

Cloud service will provide you with automatic backups. Depending on your needs, you can plan them weekly or monthly. Configure your system for the appropriate backups. You'll save time and space with differential backups.

7. Local Backup:

If you have local storage, consider backing it up to the cloud or performing a weekly or quarterly hard drive backup and storing it elsewhere.

Some Additional tips:

These are our additional tips on how to save and arrange images to maintain your Zen. We just shared some of the finest suggestions for organising your pictures. And there was a lot to take in. So that you can maintain your Zen and begin straight away, here is a summary:

1. Stop Delaying:

Please don't put off organising your images: do it now. If you keep delaying, they will start to collect and burden you. After some time, when you want to organise them, you will not be able to. It will take time and effort, so you will be frustrated. Begin now to keep your Zen.

2. Fix an aim:

It would help if you fixed your aim. You can select an objective by considering your approach and goals for the search.

3. Collect your photos:

Keep on collecting your photos on one device. This will help you avoid the hassle of switching between devices. This is the primary step in the process. If you keep being lazy, you won't be able to do it.

4. Make Backup:

Create a plan to make a backup. Choose an appropriate method for backup with the help of the guidelines given above. Keep your backup protected to keep your data safe. 

5. Selection of a system:

Create a system, put it into action, and then follow it. A carefully managed setup will never disappoint you and help you organise your photos and keep your Zen.

6. Discard Unnecessary Photos:

Be confident when you discard unnecessary photos. It is essential to keep your Zen. Discarding unnecessary data will increase storage and improve search efficacy.

7. Second Backup:

Second backups are equally crucial as primary backups. Primary backups store your original data, while secondary backups protect your organised data.

8. Setup a reminder:

Make a recurrent event in your calendar to routinely tidy your images to maintain your sense of calm.


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